| Mail completed contract and all fees to: Covered Bridges of Putnam Co. Festival P O Box 162 Russellville, In. 46175 |
Click to Open or Save 10 day & dailey booth rental contracts in Microsoft Office (DOCX) accepting vendors now do to the economy we are allowing vendors to set-up on week-ends only and the holiday. We hope that this helps both the vendors and the festival to prosper. |
Please click here to see our festival line up This flier is updated often as we add to our festival. Last updated: January 27, 2010 |
| Covered Bridges of Putnam County Festival Booth Rental Contract 150+ 10 x 10 outside spaces are available Festival starts the 2nd Friday in October; Booth Rental Contracts accepted NOW I/We, the undersigned, hereafter referred to as the Exhibitor, agree to abide by the provisions and conditions of the contract for the purpose of renting booth space during the “ Covered Bridges of Putnam County Festival” this is a 10 Day event Festival located at 201 North Grant Ave, Bainbridge, Indiana, 46105. Festival is across from the Bainbridge Fire Dept. on US 36. 1. The Exhibitor hereby releases the Friends of the Park, Town of Bainbridge, the property owners, and anyone associated with Friends of the Park hosting Covered Bridges of Putnam County Festival of any and all liability for loss, theft, death, damage or injury to property or person(s).The Exhibitor is responsible for any and all insurance liability. 2. The Exhibitor will not display, sell or maintain alcoholic beverages, firearms, anything normally considered a weapon or merchandise with morally questionable wording or pictures and agrees to remove any items deemed hazardous or not in the public interest. All knife displays must be in locked cases. Parental permission must be obtained if under age 18 years old. No toy guns resembling real weapons that shoot pellets, martial arts weapons of any kind may be sold. Any questionable items must be reviewed by booth chairman. 3. The Exhibitor agrees to have his booth set up by opening day and will attend or have attended scheduled booth hours of 8:30 am to 6 pm opening day(the 2nd Friday in October) until closing day (10 days later) of the days space rented. 4. Vehicles used for unloading merchandise must be moved from the area before the festival begins each day. No vehicles in pedestrian areas during festival hours until after 6pm on Sunday. 100+ outside spaces are available. 5. No food can be sold from a craft booth and vice-versa. 6. All vendors that cook or have an open flame under a tent or canopy must be fire retardant and properly labeled from the manufacturer. (I.e. candles, cooking or warming food, microwaves) Fire extinguishers also required. 7. Outside booth space is 10’ x 10’ in most areas, but we can be flexible to other size canopies if we are notified well in advance. No small tents, canopies, or tables are furnished for booths. We are furnishing a 30x60 tent but no tables. 8. There are restroom facilities available at the Community Center on the North side of the building. We will not have port o pots. At this time we do not have shower facilities available but are working on a way to try and get some but there may not be any so please bear with us). 9. Booth hours may be subject to change. REQUIRED HOURS: Friday opening day till Sunday closing day are 8:30 am to 6 pm, you may open earlier and stay open later if you want but you must be open during the posted hours, weather permitting, if raining you make the call as to open or not. Your health comes first!!!! 10. To insure space, application, payment, and photos (first year), must be postmarked by September 1st. After September 1st spaces are ‘FIRST COME FIRST SERVE”. 11. 10 day vendors are placed at the South end of the festival area closest to State Road 36, weekend vendors are placed at the end of the 10 day vendors for easy tear down as you will not be staying all week. 12. Reservations may be canceled and money refunded only if cancellation is received no later than 30 days prior to the Friday before opening day. No rain dates or refunds will be given due to weather conditions. If you register and pay, but do not attend, your booth space may be filled and may result in loss of location. No refunds will be given. 13. Please list and describe products you will have for sale. Please notify chairman with any new or additional items or changes to your booth if you have already submitted your contract. 14. Please fill out contract and return with payment and photos (if new) in envelope provided. Confirmation will be E-mailed as soon as we receive your paid reservation or no later than 30 days before festival begins. If you do not have an email address we will attempt to call and leave a message. 15. Booth space assigned on set-up day. Please go to Friends of the Park Taco Hut for check in located at the South end of the 1st row next to town hall. 16. Booth rent must be paid in full before setup is allowed. NO ACCEPTIONS. DO NOT SET UP IF NOT PAID! 17. Parking is first come first serve. All vendors are to park in the grass north of the water tower behind and east of the shelter house. No reserved parking is available. Primitive Camping is available at the festival site. There are no water hook-ups or electric available for camping. Raccoon Lake is not far from the festival if you wish to camp there. 18. Trailers with your merchandise are allowed to be beside your booth for an additional flat fee of $25.00. 19. Overnight security is not provided. We do have professional vendors that stay on site and do help keep an eye on the festival at night, the local law enforcement and the county sheriff dept will make drive troughs but are not there all night. We recommend that you do not leave valuable merchandise/money in your booth unattended. 20. All food vendors are responsible for their own food permit from the Putnam County Health Dept. call 765-653- 5210; please have food permit upon your arrival to the festival. DRESS CODE: presentable shorts, jeans or slacks, shirt and shoes. Any questions call: Dianna Gorrell; Booth Chairman at 765-435-2813 dianna@friendsoftheparkrussellville.org website: www.friendsoftheparkrussellville.org. 10 DAY BOOTH RENTAL CONTRACT: YEAR 2010 10 day only vendors are allowed to rent inside the tent. MAIL TO: Covered Bridges of Putnam County Festival, P O BOX 162, RUSSELLVILLE, IN. 46175 PLEASE KEEP PAGE 1 FOR YOUR RECORDS RETURN PAGE 2 with Payment (and Pictures) Booth Rental Contracts accepted starting at close of festival for the following year PLEASE PRINT. *All information below must be filled out completely* *Exhibitor Name (s): _________________________________________________________________________ *Exhibitor Name of Business: __________________________________________________________________ *Type of product/business (list all items/menu that apply to exhibit: __________________________________ _________________________________________________________________________________________ _________________________________________________________________________________________ *Address: _________________________________________________________________________________ *City: _________________________________________ *State: _________ *Zip Code: ___________________ *Daytime Phone #: ( ) ______________________ Evening Phone #: ( ) _______________________ Email address: ____________________________________________________________________________ I/We, the Exhibitor, have read and agree to conditions stated in the contract and do issue full payment in the amount of $ _______ made payable to: “Friends of the Park” *Signature: _______________________________________________________________________________ ~~~~~Tents/Canopies must be fire retardant if cooking or open flames are used. ~~~~~ Due to limited outlets, electricity may not be available at all booths. Reserve early starting now. Electricity will be awarded by the postmark date NO Refunds 30 DAYS before opening day. NO refunds do to weather conditions. (See contract for cancellation details) *** IMPORTANT- PLEASE PROVIDE THIS INFORMATION ACCURATELY*** Supply Trailer Size ________ additional flat fee of $25.00 for the trailer to be parked beside your tent or canopy. Tent Size ________ Canopy Size _________ Electricity: 110 available: _____amps required 220 food vendors will be direct wire to the breaker box‘s. Water needed: Food Vendors = Must have HOLDING TANKS or buckets. Would you like to receive fliers advertising the festival ( ) yes ( ) no -------- 25% DISCOUNT FOR 3 OR MORE 10 x 10 BOOTH spaces rented--------- NO TABLES FURNISHED FOR BOOTH SPACES. 10 x 10 BOOTH SPACE FEES FOR 10 DAYS. Reserve by June 31st and rent each 10 x 10 space for $100.00, July 1st and till all spaces are filled each space for $150.00, inside of the 30 x 60 tent is $300.00 per 10 x 10 space rented. These prices are for 10 days of Covered Bridges of Putnam County Festival. 1) Non Profit Organization - Free to non profits _____ if you need 110 electricity add $25.00 = $_______ We do not offer 220 hook ups. *Non-Profit Organizations please provide a copy of your determination letter* 2) 10 X 10 booths with your own tent all vendors are in grass: $100 before June 31st or $150 after June 31, X booth space needed _____ + electricity if needed please add $25.00, additional flat fee of $25.00 if want supply trailer next to tent or canopy = total due $_______ 3) Food Booth includes up to a 24 foot trailer, tent and you may put out tables for eating - $250 before June31st or $300 after June 31, X booth space needed _____ this includes your electricity total due$______ 4) Inside the 30 x 60 tent, new starting 2010, 10 x10 spaces are $300 no tables or chairs furnished. 12 spaces are available. $300 x # booth space needed____ + $25 for electricity if needed. = total due $_________ ( ) Sorry but we will not be attending this year. If you received a contract and will not be attending please let us know by returning this page or by emailing us so that we can remove you from the mailing list. Thank you. But we hope you decide to attend. Total enclosed = $______________ $40.00 fee on all checks returned for NSF. Please make checks payable to: F. o. t. P. PLEASE RETURN PAGE 2 WITH PAYMENT AND PHOTOS FOTP USE ONLY: Date Received: ____________ Check #_________Amount Paid: $___________ /////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////// Weekend only BOOTH RENTAL CONTRACT: YEAR 2010 MAIL TO: Covered Bridges of Putnam County Festival, P O BOX 162, RUSSELLVILLE, IN. 46175 PLEASE KEEP PAGE 1 FOR YOUR RECORDS RETURN PAGE 2 with Payment (and Pictures) Booth Rental Contracts accepted starting at close of festival for the following year PLEASE PRINT. *All information below must be filled out completely* *Exhibitor Name (s): _________________________________________________________________________ *Exhibitor Name of Business: __________________________________________________________________ *Type of product/business (list all items/menu that apply to exhibit: __________________________________ _________________________________________________________________________________________ _________________________________________________________________________________________ *Address: _________________________________________________________________________________ *City: _________________________________________ *State: _________ *Zip Code: ___________________ *Daytime Phone #: ( ) ______________________ Evening Phone #: ( ) _______________________ Email address: ____________________________________________________________________________ I/We, the Exhibitor, have read and agree to conditions stated in the contract and do issue full payment in the amount of $ _______ made payable to: “Friends of the Park” *Signature: _______________________________________________________________________________ ~~~~~Tents/Canopies must be fire retardant if cooking or open flames are used. ~~~~~ Due to limited outlets, electricity may not be available at all booths. Reserve early starting now. Electricity will be awarded by the postmark date NO Refunds 30 DAYS before opening day. NO refunds do to weather conditions. (See contract for cancellation details) *** IMPORTANT- PLEASE PROVIDE THIS INFORMATION ACCURATELY*** Trailer Size _______Tent Size ________ Canopy Size _________Outside Space needed Electricity: 110 & 220 available: _____amps required 220 food vendors will be direct wire to the breaker box‘s. Water needed: Food Vendors = Must have HOLDING TANKS or buckets. Would you like to receive fliers advertising Blast from the Past? ( ) yes ( ) no **No discounts given for weekend only vendors** NO TENTS, CANOPIES, OR TABLES FURNISHED FOR BOOTH SPACES. 10 x 10 BOOTH SPACE FEES for weekend only vendors. Booth fees $20.00 per day, 1) Non Profit Organization - Free to non profits _____ if you need 110 electricity add $25.00 = $_______ We do not offer 220 hook ups. *Non-Profit Organizations please provide a copy of your determination letter* 2) 10 X 10 Outside booths in grass $20.00 per day per booth X booth space needed _____ no electricity is offered until day of set-up if 10 day vendors have not reserved all elec. Than we will offer on 1st paid to weekend vendors. = $ _____ PLEASE MARK THE DAYS THAT YOU WILL BE ATTENDING AS WE WILL place you at the end of the 10 day vendor’s rows FOR WEEKEND ONLY VENDORS IN THE VENUE. YOU WILL STILL BE IN THE GRASS AREA. OPENING WEEKEND: ( ) Friday ( ) Saturday ( ) Sunday CLOSING WEEKEND: ( ) Friday ( ) Saturday ( ) Sunday Individual Week days are allowed at this time do to working families and the economy. ( ) Monday ( ) Tuesday ( ) Wednesday ( ) Thursday ( ) Sorry but we will not be attending this year. If you received a contract and will not be attending please let us know by returning this page so that we can remove you from the mailing list. Thank you. But we hope you decide to attend. Total enclosed = $______________ $40.00 fee on all checks returned for NSF. Please make checks payable to: F. o. t. P. PLEASE RETURN PAGE 2 WITH PAYMENT AND PHOTOS FOTP USE ONLY: Date Received: ____________ Check #_________Amount Paid: $___________ |
| Here is a copy of the contract for the fall festival if you are unable to download it you can copy and paste it into your own blank document format for printing. |
| We still have one food vendor space available as of 1/27/2010 |